Complete user manual with all functions

The dashboard is your daily cockpit. You can see at a glance what is important today.

• Immediately recognize open and due tasks
• Display upcoming appointments, events, and absences
• See priorities sorted by urgency
• Jump directly to relevant areas without searching for a long time

The calendar consolidates all stable-relevant appointments in a common schedule.

• Daily, weekly, and monthly overviews for clear planning
• Record appointments for team, stable, horses, and special events
• Document important entries with date, time, and description
• Keep recurring processes in view early

Here you manage all tasks that do not fall into a special module.

• Create, edit, and complete tasks
• Clearly assign responsibilities to individual persons
• Set deadlines and track task status
• Structuring and organizing the daily barn operations

Manage all people and horses centrally in one place.

• Maintain member profiles with roles and permissions
• Assign horses to the appropriate owners or keepers
• Quick overview of the stable community and responsibilities
• Update master data cleanly and traceably

The box management organizes accommodation and space allocation digitally.

• Manage box and open stall areas in a structured way
• Assign horses to specific accommodations
• Trace bookings and changes transparently
• Quickly identify free or occupied spaces

Veterinary management is a basic function for medical stays, services, and daily task control.

• Assign veterinarians and pen/open stable areas cleanly
• Manage horse records with residence status, move-in and move-out
• Maintain services with price, VAT, free quantity, and standard quantities
• Automatically list open veterinarian tasks in the task list
• Assign tasks to employees and mark them as completed directly
• Automatically create monthly and final statements for each horse
• Generate invoices as PDF and document in the history

This view shows each person only their own to-dos.

• Personal task list with clear priorities
• Due dates and daily planning directly visible
• Tick off completed tasks without detours
• Control responsibility transparently per member

The bulletin board is the central information channel for the stable.

• Publish important notices for all members
• Share brief information and organizational updates
• Consolidate internal communication without external messengers
• Permanently and verifiably document news

With events, you plan joint appointments and special activities.

• Record stable events with date, time, and details
• Organize participant lists neatly
• Update events on changes
• Inform all parties in a structured manner

Absences help you with realistic deployment and task planning.

• Record vacations, sick reports, and absences
• Clearly display availability within the team
• Plan substitutions early
• View archived absences as needed

The weather function supports daily decisions regarding the stable and riding.

• Quickly access weather situation and conditions
• Better assess rideability
• Meaningfully prioritize weather-dependent tasks
• Secure planning for pasture, training, and rides

The chat allows direct coordination within the stable team.

• Clarify quick questions without media disruption
• Keep records of agreements within the app
• Shorten communication channels and reduce misunderstandings
• Keep communication understandable for all parties involved

Through the device area, you integrate compatible stable technology into everyday life.

• Digital control of supported devices directly in the app
• View status information centrally
• Reduce manual control procedures in the stable
• Integrate technical processes better into barn organization

The booking system controls the occupancy of several riding areas such as the hall, arena, or round pen without double booking.

• Create zones per stable (e.g., riding hall A, dressage arena, round pen)
• Configure time grid per stall (15/30/60 minutes)
• Use rules per zone (maximum participants, priority, active/inactive zone)
• See conflicts during booking with clear feedback
• Use waiting list with automatic advancement
• Create recurring booking series (weekly) directly

Regular activities are automatically scheduled and assigned.

• Set repetitions by days and times
• Assign multiple members to each task
• Track due dates and participation transparently
• Control routines reliably without manual re-creation

With the inventory system, you keep track of materials and consumables.

• Document articles, quantities, and storage locations
• Trace consumption and avoid bottlenecks
• Prepare orders on time
• Secure barn operation with controllable supplies

Statistics make developments in the barn measurable.

• Retrieve evaluations of tasks and processes
• Recognize month-related trends
• Better classify team performance and usage patterns
• Make decisions based on data

Plan, record, and document rides digitally.

• Organize horseback rides and document them in a traceable manner
• Document routes and activities along the way
• Use map and speed views
• Export or share ride data

Feeding and grazing information is clearly maintained for each horse.

• Store feeding instructions and routines centrally
• Add image or additional information
• Represent pasture organization transparently for everyone
• Secure daily care in a standardized way

All important master data and contacts are bundled in the horse profile.

• Store emergency contacts directly on the horse
• Maintain veterinarian and farrier data
• Quickly access relevant detailed information
• Significantly accelerate communication in an emergency

The hay inventory is the specialized view for feed storage and consumption.

• Document hay quantities and storage locations clearly
• Recognize consumption trends early
• Prepare supply planning reliably
• Increase supply security for the stable

The protocol system documents health and care events per horse.

• Record vaccinations, worm treatments, and weights
• Document injuries and important observations
• Use history for documentation and planning
• Edit or remove entries as needed

Even with a weak network, the app remains usable and actively informs about new things.

• Also view important content from the cache offline
• Receive push notifications for relevant events
• React quickly to new tasks, events, or changes
• Ensure information flow even with an unstable connection

The billing module digitizes the complete monthly barn accounting.

• Monthly cost overview by stable, member, and horse
• Price allocation for boxes and open stable places
• Combine recurring items and one-time additional costs
• Invoice individual services per member or horse
• Manage multiple positions per person in parallel
• Search and filter for quick evaluation
• Export PDF documents for billing and proof

This module supplements billing with payment processing and dunning procedures.

• Record and manage SEPA mandates per payer
• Generate and track monthly SEPA direct debit runs
• Document the status of the initial run transparently
• Organize open receivables by dunning levels
• Show reminder fees per case in a comprehensible way
• Use CSV/DATEV-compatible export for accounting
• Only usable in combination with an active billing module
• Price: 2.50 EUR/month extra or 30.00 EUR/year extra

This module controls additional services including pricing logic and transfer to billing.

• Define service catalog for stable services
• Record one-time and recurring services
• Directly assign benefits to members or horses
• Set individual prices per service flexibly
• View a monthly overview of all booked additional services
• Trace who booked what and when
• Seamless handover to the monthly billing

The teaching module manages scheduling, bookings, capacities, attendance, and billing in riding lessons.

• Weekly schedule as a 7-day overview with times, types, students, school horses, and trainers
• Create and edit lessons by admin or staff
• Booking requests for riding students with acceptance or rejection logic
• Capacity control per unit including unlimited seats
• Recurring lesson series for regular appointments
• Status and waiting list logic for requests and follow-ups
• Direct bookings by the stable team plus Quelle app or staff
• External students as free text with search and contact information
• Lesson profiles with level, objectives, and notes
• Attendance system with present, excused, no-show, and cancelled late
• Cancellation periods per type of lesson with automatic processing
• KPI dashboard plus PDF reports for week, month, and students

This module controls shift planning, absences, and terminal-based time tracking for admins and employees.

• Shift planning per employee with start/end time and note
• Vacation and sick leave in a central overview
• Employees can report themselves sick directly in the app
• Come/Go/Break via a terminal view without login/registration
• Terminal release per device by admin including MAC address
• Admin persona view for monitoring the terminal workflow
• Evaluations per employee including working time calculation
• Export as CSV and PDF for payroll preparation and documentation
• Price: 2.50 EUR/month extra or 30.00 EUR/year extra

This module extends the stable with a wallet system for members, including a voucher process.

• Top up credit directly in the app (1 to 500 EUR)
• Create a voucher with free text, e.g., 'Happy Birthday!'
• Export voucher as PDF and share
• Redeem voucher and automatically credit amount as balance
• Optionally pay for services directly with credit
• Automatic reversal for cancellation of already paid services
• Clear identification in the invoice when items have already been paid for using credit
• Admin log for top-up, redemption, and manual adjustments
• PayPal can be stored as a payment service provider including immediate credit after confirmation
• Price: 2.50 EUR/month extra or 30.00 EUR/year extra

The API module provides selected stable data for external websites via a token-protected interface.

• Swagger/OpenAPI documentation over /api/docs
• Generated API tokens per farm for secure access
• Courses from the teaching module for external website display
• Riding arena calendar including occupancy for website widgets
• Read-only endpoints for public display without app requirement